Purposes
This is a nonprofit organization whose primary purpose is to provide a forum for the exchange of information and promotion of new ideas concerning SAS and related products, to assist members in developing SAS skills, to inform SAS Institute of products and services that our members request, and to supply other information that might help advance the careers of our membership.
Membership
Any individual who has submitted their name, e-mail address and optional phone number in written form to current group Secretary and who has attended one meeting. Membership may be withdrawn by unanimous consent of the current Executive Board.
Meetings
Approximately four (4) general group meetings will be held each year, with sites and agenda determined by the Executive Board. Members will be notified by mail as to the details of each scheduled meeting.
Group meetings offer free admission to KCASUG members. Other individuals may attend one (1) meeting free of charge, but must become members to attend additional meetings.
Interest groups meet at the convenience of the participants. Special group meetings may be scheduled by the Executive Board.
Officers
The Executive Board is comprised of the officers below and the previous year’s Chairman. Charged with choosing meeting sites and agenda, locating speakers, advising officers on policies and activities, and see that the bylaws of the organization are upheld.
The following positions will be held for one year beginning in January:
Chairman – Lead KCASUG, delegate assignments, chair group meetings, preside over nomination and election of officers, to represent KCASUG to other Local SAS User Groups and to the Mid West SAS User Groups Region, to increase the influence of KCASUG to the SAS Institute and the greater Kansas City Area users of SAS.
Executive Officer - Acts as an Assistant to the Chairman. Responsible for facilities scheduling, meeting arrangements and logistics. Takes attendance at meetings and performs other duties as the Chairman may direct.
Secretary – Record the minutes of group meetings, maintain a current membership list and the official KCASUG E-Mail Address list. Communicates with KCASUG Members by distributing meeting notices, newsletters, and other information as directed.
Treasurer – Collect dues and fees, pay bills as directed and maintain a record of income and disbursements.
Webmaster – Maintain the KCASUG Website. Post meeting notices, local job postings, and other content as directed on the website.
Each officer will prepare an annual report, summarizing the year’s activities to be made available for the general membership to review at the fourth quarter general meeting. They will then become part of the minutes for that meeting.
Vacancies in offices shall be filled by vote of the Executive Board.
Election/Nomination of Officers
Candidates for the positions of Chairman, Executive Officer, Secretary, Treasurer and Webmaster will be solicited at the third quarter general meeting. The Secretary will prepare the ballot for elections to be held at the fourth quarter general meeting. A simple majority will decide positions. Members may request, in writing, absentee ballots in advance that must be returned prior to the fourth quarter meeting.
Dues and Charges
Dues shall be collected at a rate of $0 for individuals, $75 for corporations (with two or more members) payable at the first general meeting. The corporate membership includes one complimentary job posting on the KCASUG website.
The price for additional job postings for member corporations, and the price for job postings for nonmembers will be determined by the Executive Board and will be reviewed by the Board annually.
Money collected will be used to finance mailings, telephone charges, refreshments and other reasonable costs incurred for meetings. The Treasurer will prepare a report of income and disbursements for distribution at the fourth quarter general meeting. Should funds become insufficient, the Treasurer will detail collected dues and expenses, and will ask members for donations.
All funds collected will be deposited into a non-interest bearing checking account. All expenditures greater than $100 must be approved by a simple majority of the Executive Board. Written check and other withdrawals will require the signature of the Treasurer and either the Chairman or Executive Officer.
Amendment of Bylaws
All proposed amendments to these bylaws must be mailed to the membership in a meeting notice and may be proposed by any member. At the next meeting, following discussion, majority vote will decide the amendment’s adoption.
Last updated: May 27, 2008
